How to Use a QR Code to Register Your Attendance at a Training or Conference

Step
1

What can you do to prepare for an event or conference?  During this time of virtual events, it depends on whether you will be watching on your phone or tablet or if you will be on a computer.

Using a computer – When using your computer, you have a choice of clicking on the link the trainer gives you in the chatbox.  This is simple to use and will direct you to TECPDS to log into your account or create an account.  If you do not yet have an account, we highly suggest you create an account prior to the event. (add a link to the account creation HTG).  You may also scan the QR Code with your phone, which we will discuss next.

Using a phone or a tablet – Many people now attend trainings online with their phones or tablets. Whether the event is online or in person, a trainer may have a QR Code for you to scan. Again, be prepared and make your TECPDS account prior to attending the event.  If you have a newer phone or iPhone, all you will need to do to scan the QR Code is open your camera and hold it over the QR Code until a pop-up appears. However, if you have an older version phone or an Android, you might want to download a QR Code Reader App.  These can be found for free in your Apps store.

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2

At the end of the event, the trainer may display a QR Code that looks like the image below. To register that you attended the session and to get a training certificate, open up your phone camera, hold it over the QR Code, or use your QR Code reader app.

Step
3

The picture on the left is a clip of an iPhone and what occurs when you hold your camera over the QR Code.  A pop-up will appear at the top that prompts you to click on it and navigate to TECPDS.org in Safari.

The picture on the right is a clip of an Android and takes place when you hold your camera over the QR Code.  A pop-up will appear at the bottom that prompts you to click on it and navigate to TECPDS. (Remember, Androids are a little different and very dependent on updates. Newer phones can use the camera, or you might need to use a free QR Code scanner app for older devices.)

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4

What happens if you have a TECPDS account? You will log in with your TECPDS account email and be taken to a page that lets you confirm your attendance.

(If you don’t have a TECPDS account yet, you can create one for free! Click here: How to Create a TECPDS Account and How to Create a Google Account.)

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5

What to do if you cannot use the QR Code? If you follow the steps above and prepare, you should not experience any problems.  However, if you do experience problems registering, please let your trainer know as soon as possible.

QR Codes do EXPIRE.  Two weeks after an event, our QR Codes expire, and attendees can no longer use them to register attendance. If you try to use an old QR Code, you will get a pop-up message alerting you that the code has expired and that you should reach out to the trainer or organization for the next steps.

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6

Select the blue Register Here button, and it will automatically confirm your attendance. You will not need to do anything else.

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7

What happens if you DON’T have a TECPDS account? You will have to create an account to complete the process. It is highly encouraged to make your account before the event or conference.

For more instructions on setting up an account, click: How to Create a TECPDS Account.

Step
8

If you are using a phone or a tablet to watch online training, you will also get a link posted in the chatbox to help you complete the same step.

When you are on a mobile device, it can be a bit tricky to scan the QR Code since you’ll be needing the device’s camera to scan it. However, the trainer will provide a link in the chatbox, as shown below. When the link is provided, select the link. This will allow you to complete the attendance registration without using your device’s camera if you are using it to participate in the training.

Step
9

If you use the QR Code provided, the trainer will email you your certificate AND send a copy of the certificate to your TECPDS account without you having to add it yourself manually.

If the trainer is a Registered Trainer, all certificates will be entered as a validated certificate. If the trainer is not a Registered Trainer, certificates will go in as non-verified.

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10

The certificate displayed below is from a Texas Registered Trainer account and has the TECPDS logo. A certificate like this goes into an account as a verified certificate.

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11

The certificate below is from a non-registered trainer account and therefore does not have the TECPDS logo. This type of certificate goes into an account as non-verified.

This document was last modified on: April 19, 2022