How to Create a Training

Step
1

When creating a new training the first step is to select the “My Training Proposals” tab.

Step
2

Then, select “Submit a New Training Proposal.”

Step
3

On the first page of “Add Training,” you will complete the following details just as you did in your proposal for the application.  This is the same process.

• Training Title
• Core Competency Areas
• Continuing Professional Education (CPE) name, if you are a CPE provider through the Texas Education Agency
• CPE Provider Number, if applicable
• CPE Content/Strategies
• Health and Human Services Standards
• Child Development Associate Competency Goals

Please note that only Title and Core Competency Areas are required.

You will then have to complete the bottom section of this page.

Step
4

At the bottom of page one, please select the statement that applies best to your current situation.  Please note that this section will be grayed out once you are approved in a Core Competency Area.

The statements at the bottom are required for you to check and allow:

• TECPDS staff to contact attendees of trainings you provide if there are concerns about the quality of training being provided
• Ensures trainers that Training Organizations cannot assign the trainers personal trainings to any other trainer

After completing those two sections, you have a choice to either “Add to My Events Without TECPDS Approval” or “Submit for TECPDS Approval.”

Step
5

What happens if I submit without approval?

If you create a training and submit it without TECPDS approval, your training will appear in the “My Training Proposal” section of the dashboard.  When it displays, it will show as “Unapproved.”

If you would like to have it approved later, select the brown edit button and submit it for approval.

Step
6

Complete Training Details

After selecting the “Submit for TECPDS Approval” button, you will be taken to page two of the training proposal to provide specific details about the training.  As mentioned previously, this is going to be identical to what you did during the application process.

As a reminder, you can find sample documents at the top left corner to help you complete this section. You will provide information about the:

• Training Language: Both primary and adapted, if applicable
• Maximum Length of Training in Hours: This will be the maximum length you can do this training. If you want to do a longer version of the training, you will need to resubmit additional content in the Instructional Plan and Handouts.
• Training Description: This should clearly state what the attendee should expect from the training. Descriptions should be about 50-100 words. Remember, this is how people sometimes decide whether to come to your training or not.

Step
7

The next sections of Page Two include the following:

• Description of Qualifications: Describe your personal experience and education around the topic of the training. If you provide training on Health, Safety, and Nutrition, what experiences have you had in that area that make you qualified to train others. What education or training have you had that allows you to speak in this area.
• Training Methodologies: Includes the ways that you will present the material, such as using hands-on activities, lecture, and role play
• Training Audience: Let’s you select who this training was designed for, such as Center-Based Care or Teachers of Children 0-2
• Experience Level of Audience: Select whether this training is for beginner, intermediate or advanced level staff
• Minimum and Maximum Audience Size: What is the smallest and largest audience size you will train

Step
8

In this section of Page Two, you will write at least 3 learning objectives. You are able to add additional objectives by selecting the “Add another learning objective.”

Step
9

Two are required, and one is optional at this time.

First, the optional item. If you have an evaluation or assessment tool that you give to attendees to determine whether the attendee has learned those things you planned in your learning objectives, you can upload it in the Sample Evaluation Tool section.  We highly recommend adding this document as it is a way of documenting all of your training materials in one place.

The next items are the required Instructional Plan and Supplemental Documents.  We highly suggest you use the Sample Instructional Plan and Instructional Plan Template to guide you. On the next slide, we will show you the sample instructional plan.

The Supplemental Documents is where you will upload documents for TECPDS staff to review your training content.  It is recommended that you upload your training PowerPoint here.  Please note that no-one but TECPDS staff will view these documents.

Step
10

Finally, on the last section of Page Two, check the box stating that you developed all the documentation you provided or permission to use the materials.

As a final step, select “Submit for Approval.” Once you have done that, an email gets sent to TECPDS to let staff know that there is a proposal to review.  You do not need to email us.

TECPDS staff work hard to respond to training proposals as quickly as possible but know that it may take 1-2 weeks to have these processed, so don’t wait until the last minute to have them reviewed.

This document was last modified on: April 19, 2022